Poster #34 – A Common Wealth of Public Health and Primary Care Information: Revitalizing a Collaborative Partnership

Wright, B.A., Lubker, I.M., Jones, S.D., Brown, R.E., Cyrus, J.W.W., Henderson, M.E., Ladd, D.L., Johnson, E.M., Bryant, N., Purcell, K.S. (2013) A Common Wealth of Public Health and Primary Care Information: Revitalizing a Collaborative Partnership. Poster will be presented at the Mid-Atlantic Chapter of the Medical Library Association Annual Meeting, Pittsburgh, PA

Poster will be presented on Monday, October 14  at the Mid-Atlantic Chapter of the Medical Library Association Annual Meeting in Pittsburgh


Title: A Common Wealth of Public Health and Primary Care Information: Revitalizing a Collaborative Partnership

Authors: Barbara A. Wright, MLS, AHIP; Irene M. Lubker, MPH, MLS; Shannon D. Jones, MLS, MIS, MEd, AHIP; Roy E. Brown, MLIS, AHIP;  John W. W. Cyrus, MA, MLIS, AHIP; Margaret E. Henderson, MLIS, AHIP; Dana L. Ladd, MSIS, SLIS, AHIP; Emily M. Johnson, MLIS, AHIP: Tompkins-McCaw Library for the Health Sciences, VCU Libraries, Virginia Commonwealth University;  Karen S. Purcell, MLS/ET, MS, Executive Director, Capital Area Health Education Center (AHEC) Program

BACKGROUND:  Health sciences libraries provide a wealth of licensed healthcare information resources restricted to their users.  However, access is not available to subscription-based materials for many healthcare providers – particularly those serving in public health or federally-qualified community healthcare centers.  Often these providers do not know of or how to access freely-available information resources supporting evidence-based patient care decisions.

In 2010 the Capital and the Rappahannock AHEC regional programs and VCU’s Tompkins-McCaw Library for the Health Sciences began a collaborative partnership to address this issue.  With an Express Outreach award from the NN/LM SE/A program, the partnership developed and promoted a wiki highlighting open access, freely available information resources for public health providers.  The wiki organized information resources in six broad public health topic areas with links to reports, web pages, books, journals, and databases.  Information was provided on searching databases and obtaining articles.

METHODS:  The collaborative partnership continued with a second NN/LM SE/A Express Outreach award in 2012 to expand, update, and enhance the wiki to a website [] utilizing Springshare’s LibGuides.  The new website provides resources for both public health and primary care providers.  Topic coverage was expanded to twelve broad areas and a ‘How to…” section, with each LibGuide.    Each of the website’s LibGuides has tabbed pages providing more focused information.   Use of LibGuides enables easy updates and improved project assessment through both Google Analytics and Springshare’s LibAnalytics.

RESULTS:  The new website is a greatly expanded resource of publicly available healthcare information.  Users are not limited to those within the collaborating regions, and after it launched in early 2011, the wiki was accessed by users across the U.S. and from 24 countries around the world.   Although the funded periods of both Express Outreach projects have been completed, the collaborative project activities are ongoing as the information needs of underserved healthcare providers continue to be addressed.


Employee Onboarding – Preparing New Librarians for Professional Success!

Accepted for presentation at the Mid-Atlantic Chapter of the Medical Library Association Annual Meeting in Pittsburgh on October 15, 2013.

AUTHOR:  Shannon D. Jones, Tompkins-McCaw Library for the Health Sciences, Virginia Commonwealth University

OBJECTIVE:  To describe the orientation program that an academic health sciences library developed to prepare newly hired librarians to become liaisons and to serve the information and research needs of library users.

METHODS:  In the fast-paced health sciences environment, new librarians don’t always have the luxury of an extended orientation period. Since 2010 our library hired several new librarians within months of each other. Due to staffing shortages and competing priorities, we needed these individuals to be ready to assume liaison responsibilities in a relatively short amount of time. To shorten their orientation period, “seasoned” librarians developed a formal training program to bring these new librarians on board quickly.  This training emphasized the need to gain an understanding of the library’s mission, the schools and programs served, and in-depth information about the  assigned liaison schools including curricula expectations, identify the school’s key players, faculty research interests, and how well the library’s collection supports the discipline. Orientation modules included topics such as strategies for managing the boss, what it means to be a faculty/librarian, scholarship and service, professionalism, Individual development plans, and Introduction to the health sciences professions.

RESULTS:  The program has produced positive results in terms of empowering new librarians to reach their full potential during their inaugural year of employment, becoming embedded in the health sciences schools, building professional confidence, and instilling the importance of library advocacy.  Having a structured orientation program not only shortened the new hire’s learning curve but it has also allowed our newly hired librarians:

•           To learn as much about the library’s collections, services, and their assigned liaison school as quickly as possible; and.

•           To develop positive working relationships because they had gained a basic understanding of our campus, the library, the library’s strategic priorities, policies and procedures, organization structure and culture.

Into the Deep: Improving Patron Engagement through embedded librarianship

Into the Deep: Improving Patron Engagement through embedded librarianship at the Virginia Chapter of the Special Libraries Association Fall Program. This presentation introduced attendees to practical approaches to engaging with library patrons based on TML’s outreach efforts. Other presenters included

  • Jill Stover Heinze — Crossing the Line: Serving Customers by Becoming One of Them
  • David Shumaker — Embedded Librarianship: A Breakout Career Strategy

Print the Program Flyer

Changing the Conference Game for Students: Developing the Mid-Atlantic Chapter Student Vision Program

Ryan Harris, AHIP, Reference and Research Services Librarian, Health Sciences and Human Services Library, University of Maryland–Baltimore; Shannon D. Jones, AHIP, Associate
Director, Research and Education Services, Tompkins-McCaw Library for the Health Sciences, Virginia Commonwealth University–Richmond; Bart Ragon, Associate Director, Knowledge
Integration, Research, and Technology, Claude Moore Health Sciences Library, University of Virginia Health System–Charlottesville

Objectives: The Membership and Recruitment Committee of the Mid-Atlantic Chapter (MAC) of the Medical Library Association wanted to improve master’s of library science (MLS) student
participation at the chapter’s annual meeting. The committee also wanted to meet one of its objectives to help increase awareness of medical librarianship.

Methods: The Student Vision Scholarship and Program was established by the MAC Membership and Recruitment Committee for the 2010 MAC meeting in Chapel Hill, NC. The scholarship
included complimentary registration for the meeting. Programming included matching students with an experienced mentor and a speed resume clinic/mentoring session with nine library
directors. Students were also encouraged to submit poster or paper abstracts to be presented at the meeting. The program was advertised to local library school students in North Carolina, as
well as throughout the MAC region. A subcommittee comprising Membership and Recruitment Committee members was formed to evaluate student applications for the scholarship.

Letting the Fans Direct the Game: Establishing a Graduate Student Advisory Committee for an Academic Health Sciences Library

Emily M. Johnson, AHIP, Education and Research Librarian; Shannon D. Jones, AHIP, Associate Director, Research and Education Services; Tompkins-McCaw Library for the Health
Sciences, Virginia Commonwealth University–Richmond

Objectives: This poster describes the process our library followed to establish a library advisory committee for health sciences graduate and professional students. Our overall objective was to facilitate improved communication between students and the library.

Methods: One of our library goals is to ensure our users have excellent experiences using our physical spaces, services, and collections. To assess whether we are meeting this goal, we turned
to our largest patron base: students. When feedback was needed previously, ad hoc focus groups were created. By forming the Graduate Advisory Committee (GAC), our library has a readily
accessible group to provide feedback on library policy, planning, and operation. The GAC membership includes two representatives from the five health sciences schools on campus. Members
were selected by an application process. One-hour GAC meetings are held monthly over lunch from September to May. Each meeting features an invited speaker and/or discussion about a particular library policy, resource, or programming. Time is allocated for providing feedback or suggestions and raising any concerns the student have. A blog utilized to disseminate information between meetings.

Results: The GAC allowed the library to form new alliances and accountability with our student users. Through this relationship, we gained outspoken advocates for several initiatives at the
library. Student members were able to directly see the library’s integral role in an academic health sciences campus. In turn, the library responded by adding resources to enhance the students’
study practices and comfort while in the library. Without this channel of communication, the library administration would not have been aware of that these services were needed or changed
policy to enhance the students’ experiences at the library.

Conclusion: The creation of the GAC was an effective method to reach out to students for feedback and accountability on library policy, planning, and operation.

Growing Knowledge and Connections across Disciplines: An Interdisciplinary Faculty Learning Community Focused on Active Learning

Teresa L. Knott, AHIP, Director, Tompkins-McCaw Library for the Health Sciences, and Associate University Librarian, VCU Libraries; Cheryl N. Bodamer, Simulation Educator, School of
Medicine; Meredith L. Bryk, Director, Curriculum Advancement, School of Dentistry; B. Ellen Byrne, Senior Associate Dean, School of Dentistry; Shannon D. Jones, AHIP, Associate Director, Research and Education Services, Tompkins-McCaw Library for the Health Sciences; Joan M. Pellegrini, Associate Professor, School of Dentistry; Michael F. Weaver, Associate Professor, School of Medicine; Isaac Wood, Senior Associate Dean, Medical Education and Student Affairs, School of Medicine; Virginia Commonwealth University–Richmond

Objectives: To describe Virginia Commonwealth University (VCU) faculty learning communities; the formation of an interdisciplinary faculty learning community focused on Process
Oriented Guided Inquiry Learning (POGIL), a type of active learning; and assess the group’s progress toward group goals and objectives.

Methods: Annually, the VCU Center for Teaching Excellence supports the formation of a limited number of faculty learning communities (FLC) focused on exploring topics ranging from creativity to critical thinking. Two Tompkins-McCaw Library for the Health Sciences faculty members joined six faculty members from the VCU Schools of Dentistry and Medicine to form the Process Oriented Guided Inquiry Learning FLC. The group meets twice monthly. The goals of the POGIL FLC are to:

  • Learn POGIL to teach others.
  • Share insights about other models of active learning.
  • Understand elements of active learning.
  • Create new knowledge including publication.
  • Enhance interprofessional education.

Results: To date, the following are the results of this collaboration:

  • Fostered a deeper understanding of learning environments common to participants.
  • Demonstrated consistent collaboration and teamwork between disciplines.
  • Developed an active learning matrix.
  • Created POGIL exercises for dissemination.

Conclusions: The VCU POGIL FLC has achieved its primary objective of forming a faculty group focused on interdisciplinary learning strategies and made progress in meeting other objectives.